Auth/NetID Migration for DSA
The Division of Student Affairs (DSA) will be transitioning all customers to logging into their DSA managed device with their Auth/NetID accounts. This project also includes additional “User Experience” changes pertaining to the user profile, including desktop background, Windows themes, pinned shortcuts, etc. Additional changes will include moving all user home drive contents to Microsoft OneDrive, and changes to Remote Access.
NetID Logons for DSA
The Division of Student Affairs (DSA) is moving our customers to logging into their DSA managed devices with their Auth/NetID accounts instead of your DSA account.
Change
The Division of Student Affairs (DSA) will be transitioning all customers to logging into their DSA managed device with their Auth/NetID accounts. This project also includes additional “User Experience” changes pertaining to the user profile, including desktop background, Windows themes, pinned shortcuts, etc. Additional changes will include moving all user home drive contents to Microsoft OneDrive, and changes to Remote Access.
Improved Convenience without a Loss in Security
DSA customers will only need to remember one set of login credentials – their NetID and password – to log into their computer, email, and Workday as well as other campus computing resources like classroom and conference room computers.
By default, your NetID password will last for one year, but if you choose a complex password with at least 16 characters, your password will be valid for four years, reducing the fatigue of frequent password changes.
As your password expiration date nears, DSA customers will receive a reminder via email to change their password, and since the larger and more-staffed Technology Services Helpdesk Central group can assist with password resets and other NetID-related account issues, any account-related problems our customers might face will be resolved even faster.
Future convenience and security enhancements will include:
1. Access to all your OneDrive files from any computer on campus, but for now, all DSA-supported staff will gain access to their OneDrive files on all DSA-supported computers.
2. The addition of Duo two-factor authentication when logging on to your computer to reduce the risks posed to the University and to DSA staff from password theft.
Improved Service Level delivery
With only one set of credentials to manage, our customers will have a faster onboarding and offboarding experience, and moving between campus departments will be a more seamless process.
A single set of user credentials also means that IT staff will need to perform less yearly-required auditing work and fewer overall user management tasks like password resets, freeing up employees and resources to deliver even better customer services.
As Technology Services introduces new applications to better serve the campus community, those new applications will be configured to use your NetID, making the introduction of new products and services faster.
All users should review the Migration Resources Documents and FAQs found below on this website.
- Teams, and other startup applications, will pop-up over the Migration prompt on logon. Please wait until all startup applications open, then close them to find the Migration window. Following migration, review document below for logging into Teams.
- You will receive a new profile, Windows customizations, such as pinned taskbar items, themes and backgrounds, will need to be set back up.
- Your existing home drive will be copied and synced to OneDrive. You will no longer have an M: drive. DSA Migration to Auth – First Logon will guide you through the process. Review FAQs for more information.
- Some users will have file permissions issues on mapped drives. Should you experience issues accessing files please contact the Service Desk.
- Teams may need an update or may be missing from the start menu. Review Launching & Updating Teams.
- Changes to Remote Desktop. Review Remote Desktop with Cisco AnyConnect for configuration changes you will need to make for Remote Desktop connections from off campus..
Review the Migration Resources Documents and FAQs below for more information on these topics and more.
- All users should review the Migration Resource Documents and FAQs below.
- Contact Student Affairs Service Desk for assistance: [email protected] | 979-862-7990
Schedule
Below is the migration schedule. Departments and their IT Liaisons should discuss any potential scheduling conflicts. Migrations kick off on Tuesday of each week.
Group 1 – Week of Nov 1
- Student Affairs Planning, Assessment & Research
Group 2 – Week of Nov 6
- University Art
Group 3 – Week of Nov 13
- Veteran Resource and Support Center
Group 4 – Week of Nov 27
- Becky Gates’ Children’s Center
Group 5 – Week of Dec 4
- Student Activities
Group 6 – Week of Dec 11
- Residence Life
Group 7 – Week of Jan 8
- Recreational Sports
- Disability Resources
Group 8 – Week of Jan 23
- Multicultural Services
Group 9 – Week of Feb 5
- Student Health Services
Group 10 – Week of Feb 19
- Counseling & Psychological Services
Group 11 – Week of Feb 26
- Student Life
- Student Conduct Office
Group 12 – Week of Mar 4
- University Center & Special Events
- Memorial Student Center
Group 13 – Week of Mar 18
- Office of the Vice President
Group 14 – Week of Mar 25
- Corps of Cadets
Group 15 – Week of Apr 1
- Air Force ROTC
- Army ROTC
- Navy ROTC
F.A.Q
Username: netid@tamu.edu (where netid is your Unique NetID)
Shared and role based accounts will continue to be utilized until a later date. Please continue to use these accounts as you normally would.
Your DSA account will be disabled and you will be unable to log into any computer with that account. Your account can be re-enabled should we need to mitigate any issues.
Please follow this link for instructions on changing your NetID: https://itselfservice.tamu.edu/tamucs?id=tamucs_kb_article&sys_id=KB0014767
IMPORTANT: There may be a delay while campus systems talk to each other. This delay may be up to 48 hours. It is our recommendation, that changes to NetID be made on a Friday, before a weekend with no planned work activities. If you plan to change your NetID, doing so prior to migration may alleviate some of the expected downtime.
NetID account management is handled by Help Desk Central. They can be reached via phone at 979-845-8300. For security purposes, they cannot handle account issues via email.
Self-Service Password Reset (SSPR) for your NetID is available, but must be enabled. Please follow this link for setting up SSPR: https://itselfservice.tamu.edu/tamucs?id=tamucs_kb_article&sys_id=KB0010728
Additional information on Self-Service Password Reset can be found here: https://itselfservice.tamu.edu/tamucs?id=tamucs_kb_article&sys_id=KB0010599
Assisted Password Reset is also available, please click here for further information: https://itselfservice.tamu.edu/tamucs?id=tamucs_kb_article&sys_id=KB0010723
Following a successful migration, data in your M: drive will be copied and synced to OneDrive. This data is found locally on your computer at the below locations. (Where netid is your NetID and DSAusername is the username on your DSA account.)
Desktop – C:\Users\netid\OneDrive – Texas A&M University\Desktop\DSA User DSAusername Desktop
Documents – C:\Users\netid\OneDrive – Texas A&M University\Documents\DSA User DSAusername Documents
Favorites & Share – C:\Users\netid\OneDrive – Texas A&M University\Documents\DSA User DSAusername Additional Home Drive Files
Microsoft has allocated 5TB per person in OneDrive.
We’ve compiled information on OneDrive on our website. Click this link to go there now: https://doit.tamu.edu/onedrive/
Additional training videos can be found on LinkedIn Learning: https://www.linkedin.com/learning.
These items are still located on your computer and can be found here: C:\UsersLocal\DSAusername, where DSAusername is the username on your DSA account. Please note, the data here is not backed up. Please move the contents to OneDrive should you wish to have a back up.
Please contact the Student Affairs Service Desk at [email protected] or 979-862-7990. Please include a screenshot of the error or relay the folder path to the technician. We are expecting a small amount of manual remediation we will need to do for some files. We apologize in advance for the inconvenience.
Drive mappings are now based on your computer and not your user account. If you are not seeing the correct drives the likely culprit is that we have your computer in the wrong location. Please contact the Service Desk to remediate this.
When OneNote Notebooks are synced with OneDrive they become browser links. This is done to aid in the syncing of these files across various desktop, mobile, and web platforms. To open your notebooks in the desktop application please select this link: OneNote After Migration.
As part of our migration to using auth/netid authentication for DSA managed devices, we will be decommissioning our RemoteApps service. This service is primarily used for Remote Desktop connection to your computer from offsite. After migrated, you should follow these instructions to set up a new Remote Desktop Connection utilizing Cisco Secure Client VPN. Click here to view the instructions: Remote Desktop with Cisco Secure Client.
No, your auth/netid account will not have the appropriate configuration to allow the remote connection. Please following these instructions to set up a new connection: Remote Desktop with Cisco Secure Client.
Please make sure you are signed into your browser to sync your bookmarks.
User Steps for Chrome
https://support.google.com/chrome/answer/165139?co=GENIE.Platform%3DDesktop&hl=en
Users Steps for Firefox
https://support.mozilla.org/en-US/kb/how-do-i-set-sync-my-computer
Users Steps for Microsoft Edge
Yes, the first time you launch Outlook you will be guided through the set up wizard. Please see this document for a step-by-step of the Outlook wizard: url here.
Once completed, your mailbox contents will be identical to how they were. If you had custom view settings within the Outlook application then you will need to reset those.
